In preparation for your move to the CLPF - Cambridge Science Center, we have included the following checklist of forms and other information required by Lincoln Property Company. These forms, as well as others you will need over the life of your tenancy, can be found in the last section of this manual.
Upon completing these forms; please keep one copy for your files and return the original to us at the following: kgaffey@lpc.com, with a copy to: wwilliams@lpc.com.
It is required that you complete the forms below and return them to Lincoln Property Company at least two weeks prior to your scheduled move-in. If you have any questions, please contact the Management Office.
Forms Required Prior to Move-In:
- Tenant / Vendor Certificate of Insurance
- Move-In Day Information
- Access Card Request
- Electronic Directory Signage Order Form
- Mailbox Signage Order Form
- Tenant Contact Information - including:
- Authorized Individuals for Work Orders
- After-Hours Emergency Contact List
- Tenant Emergency Response Team Form
- Physically Impaired Individuals
- Emergency Procedures Acknowledgement
Moving Rules & Regulations
Major moves may be conducted only during off hours - Monday through Friday moving must be completed before 8:00 a.m. or started after 5:00 p.m. Move in can also be completed anytime on Saturday or Sunday.
The loading dock and freight elevators are reserved on a first come, first served basis. To reserve for your initial move to the building, please contact us in writing with the date and time requested to: kgaffey@lpc.com. We encourage you to reserve as soon as the move from your current office is confirmed and we will make every effort to accommodate your schedule.
Tenants must provide the Management Office with at least 48 hours written notice before proceeding with work which requires management supervision (i.e. after hours move-ins, plumbing shutdowns, welding, coring, etc.)
Contractors shall provide, at their own expense, adequate protection to all carpets, wall surfaces, doors, trim in all public areas through which materials, fixtures and furniture are transported. Contractors shall continuously clean all such areas.
Protective measures shall include runners over carpet, Masonite over floors, padding in elevators and any other measure deemed appropriate by Lincoln Property Company.
All waste materials must be properly disposed of in contractor’s container. Contractor/Tenant will be assessed for any waste removal fees for leftover debris from contractor or tenant.
All damages caused to the loading dock, freight elevator or common areas of the building are to be promptly reported to the Property Management office. The contractor or tenant will be responsible for the cost to repair all damages.
Parking is not allowed in the dock area or loading zone without the express written permission of the Property Management office. Vehicles so parked will be towed at the expense of the tenant.
The tenant’s moving company will also be required to provide a Certificate of Insurance with coverage for General Liability, Worker's Compensation and Auto Liability as specified in the Certificate of Insurance requirements in the Forms section of this handbook.
Tenant Personal Move-In Checklist
For your convenience, we have provided the following checklist as a reminder of items you will need to complete as you transition to your new offices:
- Reserve freight elevator and loading dock at current office location
- Select a mover
- Contact the telephone company regarding installation of phone service to your suite
- Contact internet / data company regarding installation of internet service to your suite
- Order stationery, envelopes and business cards with new address and numbers
- Notify the US Post Office of your change of address
- Send a change of address card or note to clients, vendors and friends
- Submit Tenant and Vendor Certificate of Insurance forms to Lincoln Property Company
- Furnish your moving company with a copy of the required limits and language for the building Certificate of Insurance and follow up to ensure they submit to Lincoln Property Company
- Obtain building and suite keys and access cards
- Complete required forms. Keep a copy for yourself and return the originals to: cmurphy@lpc.com - or send via mail to: CLPF - Cambridge Science Center c/o Lincoln Property Company, Management Office, 245 First Street, Cambridge, MA 02142